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Executive Assistant

Outreach Strategists

We are searching for a talented, highly organized Executive Assistant to support the CEO and COO.

If you’re passionate about serving the greater good, have proven administrative experience and want to work with innovative, results driven professionals, then come and join our team!

We’re Outreach Strategists, a Houston-based media and public affairs firm with a reputation for excellence built over two decades of driving our diverse portfolio of clients’ ambitious agendas. We have an exciting opportunity for a talented and accomplished Executive Assistant.

Responsibilities:

    • Support the internal business of the CEO and COO.
      • Manage the CEO’s calendar, including making appointments and prioritizing the most sensitive matters.
      • Manage the CEO’s email, including checking and responding to e-mails in a timely manner.
      • Provide administrative assistance, such as drafting memos, and preparing communications on the executive’s behalf.
      • Support the COO as needed.
    • Provide a welcoming environment for staff and guests.
      • Greet and assist all visitors to the office.
    • Support office management
      • Answering phone calls in a polite and professional manner.
      • Coordinating meetings including scheduling, sending reminders, online meeting set-up and catering, etc.
      • Provide administrative assistance such as filing, scanning, etc.
      • Coordinate with building management.
      • Sign for deliveries as well as open and distribute mail and packages.
      • Order office supplies and groceries and organize supply area.
      • Add paper, staples, and toner in the copy machine.
      • Maintain general cleanliness and order in shared spaces such as conference rooms and kitchen.
      • Oversee office equipment functionality
      • Maintain cleaning contract
    • Maintain comprehensive and accurate records.
    • Provide event support.
    • Other duties as assigned.

Skills and Qualifications:

  • Minimum of 5 years of experience
  • 65+ WPM
  • High School Diploma or equivalent from an accredited institution; Bachelor’s degree preferred
  • Computer Skills (Microsoft Office Suite), including Excel and Power Point presentation.
  • Strong verbal and written communication skills.
  • Demonstrate sound judgment and make independent decisions in routine situations.
  • Ability to work effectively under pressure in a fast-paced environment, handle multiple priorities, tasks, demands and time sensitive pressurized situations.
  • Ability to establish and maintain effective and harmonious relations between staff and clients.
  • Commitment to completing tasks on time and to the highest ethical and professional standards.
  • Exceptional interpersonal skills including tact, patience, and acumen and the ability to work with many, diverse individuals, and groups across various functions.
  • Technology expertise including support for devices, IT security, email, databases, QuickBooks and more.
  • Administrative Assistant Certification preferred

Why Outreach Strategists?

We’re motivated by our commitment to drive outcomes and prioritize relationships.

We offer:

  • Competitive salaries
  • Medical, dental and vision insurance
  • 401k matching
  • Professional development opportunities
  • Team-building activities and happy hour outings
  • Paid PTO
  • We’re committed to supporting the community by investing our time in pro bono projects that help nonprofit organizations.

Position Reports To:  CEO and COO

Job Type: Full-time

Work Location: Houston, Texas

If interested, please contact Nicholas Turner at NTurner@haul.org for more information on how to apply!

To apply for this job email your details to nturner@haul.org